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The right way to Write a Winner Announcement E mail — Stripo.electronic mail

Contests are an effective way to extend model visibility, construct an electronic mail listing, or get your viewers to have interaction with you. However after the competition winners are chosen, you need to know find out how to write a winner announcement electronic mail. Your announcement electronic mail must be written accurately otherwise you threat complicated or alienating the competition’s members and even the competition winners.

Winner announcement letter

(Supply: E mail from Product Hunt)

Issues to contemplate when constructing your winner announcement electronic mail

Happily, writing a terrific winner announcement electronic mail isn’t arduous. Your electronic mail copy simply wants to perform three issues:

  • assist everybody who didn’t win nonetheless be ok with collaborating;

  • congratulate the winners;

  • give the winners a transparent subsequent step to say their prizes.

Winner Announcemnt Letter

Necessities for the copy in a winner announcement letter

To put in writing an efficient electronic mail that covers all that, you’ll must nail two key ideas of electronic mail copywriting: readability and brevity. 

1. Readability

The readability of your electronic mail copy issues as a result of individuals typically don’t learn emails intently. So attempt to use easy, direct sentences and pretty easy phrases. Don’t attempt to be overly intelligent: No matter you say ought to be instantly comprehensible. Your readers shouldn’t should suppose arduous to know what you imply. 

2. Brevity

Brevity is simply as essential, and for a similar motive: Don’t make it arduous for readers to grasp you. If it takes you two paragraphs to say one thing that might be expressed in a single sentence, that’s making it arduous for readers to grasp you. 

The typical electronic mail has 434 phrases in it based on AWeber’s evaluation of 1,000 emails from 100 prime entrepreneurs. 

Number of Letters for a Winner Announcement Letter

That’s greater than sufficient phrases to convey the outcomes of a contest, and you possibly can in all probability cowl the essential data of your announcement electronic mail in as little as 100 phrases should you needed to.

However what should you’re unsure what to say? No worries! We’ve obtained your again.

A contest announcement electronic mail template

I’ve obtained huge information for you, [first name].

Our contest, [name of your contest] has come to an finish, and the winners have been chosen. 

We wish to thank everybody who participated. It’s been so enjoyable to [whatever feedback or engagement you got from your audience during the contest].

Listed below are the winners:

Susie B. of Emerald, Kansas: third place prize 

Susie will obtain a [describe Susie’s prize and why it’s good and valuable]. 

Matt H. of Low cost, Maine: 2nd place prize 

Matt will obtain a [describe Matt’s prize and why it’s good and valuable]. 

Greg T. of Elmwood, California: 1st place prize.

Greg will obtain a [describe Greg’s prize and why it’s good and valuable]. 

Contest winners ought to reply to this electronic mail. We’re standing by that can assist you declare your prizes.

For everybody else, we’ve obtained a particular prize for you, too. It’s a [discount on an order, a fun video, a funny insider photo of your team, or a preview of a new product… anything that’s interesting].

Thanks as soon as once more in your participation, everybody!


The Staff at [Your Company Name]

P.S.: In the event you’d prefer to [what product or service you offer], we can assist.

That contest winner announcement template is simply 197 phrases lengthy. It goes into sufficient element to let your readers know what they should know, however it doesn’t go on any longer than it must.

Discover how the sentences are brief and the phrases are pretty easy. The paragraphs are very brief, too typically only one line. All this stuff make it simpler for readers to scan and perceive your electronic mail instantly.

Additionally, discover the postscript — the “P.S.” That’s included as a result of individuals will typically skip the physique of an electronic mail message. They’ll learn the topic line, possibly the primary sentence of the e-mail, after which scan proper via all of the physique copy to the postscript. So if you wish to get additional worth out of your contest, add a postscript reminding individuals about what your organization does. You may even decide up a number of orders.

Phrase of recommendation

Don’t use this electronic mail verbatim, in fact. Modify it to the voice of your model and your regular writing fashion. In case your writing is extra informal, sprinkle in additional of your character. In case your writing is extra formal — or if you need to get your copy accepted by a authorized division — tone it down a bit. 

However at the least now you’ve a draft. Now you know the way to write down a contest announcement electronic mail that might be clear, temporary, and assist everybody who participated in your contest be ok with their participation. And also you’ve let your contest winners know the excellent news. All which means your subscribers might be extra more likely to take part the subsequent time you’ve a contest or another occasion.

You’ll want to wrap this copy in elegant HTML electronic mail templates that Stripo presents


In the event you’re nonetheless unsure precisely what to write down in your announcement electronic mail, check out these 5 examples of contest announcement emails. You may pull concepts from these as effectively, and even use them as a template in your personal electronic mail.

5 examples of winner announcement emails

1. Kuranda’s winner announcement electronic mail

That is an fascinating instance of a giveaway announcement electronic mail for a contest that occurs each month. 

Winner Announcement Letter Example from Kuranda

Kuranda makes canine beds which can be broadly utilized in American canine shelters. They’re a for-profit firm, however most of its gross sales are non-profit. So that they do a month-to-month giveaway of canine beds to extend phrase of mouth and provides themselves some nice advertising and marketing content material.

This winner announcement electronic mail is shorter than the template you noticed above, however it nonetheless covers all of the fundamentals.

Use this as a template in your winner announcement electronic mail if it’s nearer to what you want. 

2. AirTable’s winner announcement part of an electronic mail

AitTable is a relational database software that may be made into all types of issues. The corporate additionally has an lively publication, and makes use of its publication to announce its month-to-month contests.

This can be a very easy announcement, however it’s made extra fascinating as a result of it exhibits why the winner gained. This isn’t a typical “decide a random winner” contest — it’s pushed by advantage. However, like Kuranda above, it is usually a recurring month-to-month contest. And as an alternative of giving out a giant prize, AirTable provides their winners firm swag, like stickers. Then it closes the part with a number of encouraging phrases to get participation for subsequent month’s contest.

The giveaway winner additionally has a motive to put up and share about this contest now, so AirTable can even decide up a number of model impressions from the winner’s shares.

Announcing A Contest Winner in a Winner Announcement Letter

Notice that contest content material like this could additionally make for a wonderful Fb put up. Asserting the competition a number of occasions on social media may additionally work effectively, particularly should you made a video concerning the contest and used that in your social posts. 

3.’s winner announcement electronic mail is a social media administration software that has a really small advertising and marketing group, however they’ve discovered a means to make use of contests to advertise their firm nonetheless.

This can be a contest winner announcement electronic mail, however it’s additionally a intelligent technique to promote a lead magnet or a paid or free course. What has executed right here is to run a contest to provide away its product, then give everybody who didn’t win “free” entry to a paid course about find out how to use their product. This helps drive visibility for itself, and it additionally implies that everybody who participates within the contest will get a particular “thanks.”

Winner Announcement Letter Example from Bulkly

4. WPMU DEV’s easy contest announcement electronic mail

Contests don’t should be difficult to get engagement. WPMU DEV runs a quite simple contest each month that shares a picture and asks individuals so as to add a caption. And like AirTable’s winner announcement electronic mail, WPMU DEV can even embody the winner of their electronic mail due to the character of the competition.

Winner Announcement Letter _ Announcing Next Contest

Notice that the winner right here additionally gained a 12 months’s value of entry to WPMU DEV’s premium content material. This is a superb technique to immediate participation and promote your services or products on the similar time.

That is particularly sensible as a result of one of many basic issues with contests is they’ll entice lots of people, however not essentially people who find themselves all in favour of your services or products. By making the competition prize your product, that may improve the standard of the individuals who take part within the contest and assist, you get extra enterprise advantages from the contests you run.

5. Alliant Credit score Union’s winner announcement electronic mail

Alliant Credit score Union took a unique tack with this winner announcement electronic mail: They made their announcement into an article on their weblog, then used their weekly publication’s prime part to tease the article concerning the contest and the winner.

Example of how to share the name of a winner with all the participants

It really works, however it’s a really totally different method than different winner announcement emails we’ve seen.

Last ideas

By now, you recognize what the objectives of a winner announcement electronic mail are, you’ve walked via a winner announcement electronic mail template, and also you’ve seen 5 examples of such emails.

It’s your flip now. How are you going to make use of what you’ve realized in your announcement electronic mail? Depart a remark and inform us your plans.

Construct highly effective winner announcement emails through the use of the copy that we have shared and chic HTML emails



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